2: How does the booking procedure work?

It's time to make a choice based on what is available for your dates and for the itinerary you require. Please let us know of your decision to charter, indicating which yacht you've chosen. Written confirmation will be sent, along with a contract, which will require the Lead Charterer’s name and address.

You will receive a Yacht Charter Agreement, with additional instructions as to how to sign and to which bank account a deposit is to be sent. Contact Yachts uses standard industry contracts, such as the MYBA Charter Agreement, which clearly set out everyone’s duties and responsibilities. This contact will require your signature, the signature of the owner and the signature of the yacht’s agent. Contracts are initially forwarded to all parties via pdf, and then hard copies are forwarded to you via airmail for your signature and return. When all parties have signed the contract, and a downpayment or deposit has been made, the contract becomes binding.

Depending on how far in advance you book, you will be required to make a downpayment of between 25% and 50% in order to secure the charter. A 25% deposit is paid if the contract is signed more than 6 months prior to boarding, and a 50% deposit is paid if the contract is signed within 6 months of the boarding date. This is the most important step in the booking procedure as once you have paid, your dates become locked in … and no other party can attempt to charter the yacht for the same dates.

Supplying the yacht's agency with your full names and passport details will expedite the paper work when the time comes. The agency will also require details as to your food and beverage preferences, dietary requirements, allergy information and applicable conditions which may or may not require attention during the course of the charter. For purposes of co-ordination, it will be necessary to have all arrival and departure information for the party. If transfers or land tours are required to transport the group from A to B, or to make the most of a two-day window of time ahead of the cruise, then the yacht’s agency can assist in arranging these.

Lastly, it is important that you keep in touch with ourselves, the yacht's agents, as we are responsible for all liason work. In the weeks and months leading up to your charter, we will be working to ensure that the necessary paperwork is in order! Having completed contracts, we'll soon ask for your assistance in compiling lists of food and beverage preferences for the members of your party, and lists of all details relevant to your cruise, including arrival times, special arrangements for celebrations and any other requirements such as land tours, flights and accommodation. It's important that we keep abreast of any changes or alterations as they occur.


Contact Yachts